The Best Call Recording Apps of 2025: A Complete Guide

María Correa
· 9 min read
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What to Know:Available for everyone: Call recording software is no longer limited to large corporations. Today, small businesses, freelancers, and individuals can benefit from this technology.

Enhanced by AI:  Modern call recording tools offer features like automatic transcription, summaries, data integration, and more.

Security and legality: Different jurisdictions have different consent requirements. It’s crucial for SMBs to understand the laws to avoid legal consequences.

A few years ago, only large enterprises could afford call recording tools. 

Now, they are not just accessible to everyone; they come with innovations in AI and mobile technology that make these solutions perfect for everyone, from SMBs to individual professionals.

Key benefits include:

  • Automatic call transcription for follow-ups
  • Enhanced productivity through AI call summaries
  • Legal compliance and security features

Ready to find the perfect call recording solution?

We've done the research for you. This guide compares the leading call recording tools available today, helping you make an informed choice in 2025. 

The Best Call Recording Software Solutions in 2025

Best iPhone Call Recorder: Allô

  • Platform: iPhone & Android
  • Why it’s the best: Allô stands out because it’s more than just a call recorder—it’s a complete business phone system designed for small businesses and entrepreneurs. Its AI-powered call recording automatically transcribes conversations, making it easy to revisit, analyze, and review key details of important discussions. Unlike traditional iPhone recording apps that require complicated workarounds, Allô’s process is seamless, capturing both inbound and outbound calls automatically. There’s no need for complicated setup or extra equipment, it records calls automatically. The app prioritizes privacy and security, ensuring that recorded conversations stay encrypted and are easily retrievable through a clean, searchable dashboard. For SMBs, Allô integrates with CRMs and various business tools like Shopify and QuickBooks, helping teams stay organized and manage follow-ups efficiently.
  • Unique feature: Flexible playback options to slow down or speed up recordings, making review efficient.

Best Android Call Recorder: Cube ACR

  • Platform: Android
  • Why it’s the best: Cube ACR is widely regarded as the most reliable and versatile call recorder for Android users. Its ability to record calls across multiple platforms, including traditional phone lines, VoIP apps (like WhatsApp, Facebook Messenger, Skype), and online meeting apps, gives it a major edge over its competitors. With features like automatic call recording, custom lists for specific contacts, and secure cloud backups, Cube ACR is ideal for both personal and professional use. What truly sets it apart is its real-time caller identification, helping users decide whether to record or reject the call based on the context.
  • Unique feature: Cloud integration ensures that all your recordings are automatically saved and can be accessed from any device, even if you switch phones.

Best Sales Call Recording Software: Gong.io

  • Platform: Web-based.
  • Why it’s the best: Gong.io helps sales teams optimize their operations by turning every call into actionable data.

Unlike generic call recorders, Gong goes beyond simply recording conversations—it analyzes them using AI to identify sales patterns, successful tactics, and areas for improvement. It listens for key phrases, tone, and objections, providing reps with in-the-moment suggestions on how to pivot conversations to close deals. The tool is invaluable for coaching, helping sales managers provide feedback based on actual performance rather than assumptions.

  • Unique feature: Real-time coaching during calls ensures that reps don’t miss opportunities to overcome objections or upsell.

Best Software to Record Call Center Calls: NICE

  • Platform: Cloud
  • Why it’s the best: NICE is built specifically for businesses managing high call volumes, making it ideal for call centers, customer support teams, and enterprises. It offers a comprehensive suite of tools beyond call recording, including real-time call monitoring, performance analytics, and AI-powered feedback on customer interactions. With features like automated quality assurance, live agent coaching, and advanced call routing, NICE doesn’t just help you record calls—it helps you improve service delivery. Managers can use the platform’s built-in reporting option to optimize scripts, monitor agent performance, and ensure compliance with legal standards. Its cloud-based nature ensures scalability as businesses grow.
  • Unique feature: Advanced AI quality monitoring evaluates tone, sentiment, and resolution rates, helping teams proactively address issues.

Best VoIP Call Recorder: Rev

  • Platform: iOS
  • Why it’s the best: Rev excels at providing high-quality recordings of VoIP calls, making it a favorite for users who rely on apps like Zoom, Microsoft Teams, and Skype. What makes Rev particularly impressive is its clean interface and user-friendly design—there’s no need for complicated setups or extra equipment. Simply launch the app, and it records calls automatically. It’s perfect for journalists, podcasters, and business professionals who need precise, shareable transcripts for interviews or meetings. The app also allows users to trim and edit recordings before sharing them via email, cloud storage, or text.
  • Unique feature: A completely free plan with no ads or time limits makes it accessible for both personal and professional users.

What Are the Benefits of Using Call Recording Software?

• Improved Customer Service: 

Train new agents using recorded calls. For small businesses, every customer interaction counts, and ensuring that your team delivers a consistently excellent experience is critical. Call recording allows SMBs to review customer interactions and identify areas for improvement.

For example, a small real estate agency can review recordings of conversations with potential buyers and refine how agents present listings, highlight key features, or handle objections.

Key benefit for SMBs: Even without a dedicated training team, SMB owners can rely on recordings to provide feedback and refine service delivery based on real-life scenarios.

Meet requirements such as GDPR and HIPAA.

For SMBs handling sensitive customer data, compliance with legal regulations is essential. Call recording software ensures that conversations are securely stored and accessible for audits, reducing the risk of costly fines or legal action.

Regulations like the General Data Protection Regulation (GDPR) in the EU require businesses to protect customer data and inform individuals if calls are being recorded. Similarly, industries like healthcare or financial services must follow HIPAA (Health Insurance Portability and Accountability Act) or PCI-DSS (Payment Card Industry Data Security Standard) guidelines.

Key benefit for SMBs: Call recording provides a secure and reliable way to store sensitive conversations while ensuring compliance with legal requirements, avoiding penalties that could strain the business financially.

• Enhanced Dispute Resolution: 

Have verifiable proof of agreements.

Misunderstandings and disputes with clients or vendors can be costly and time-consuming for small businesses. Call recordings act as proof of conversations, helping businesses resolve conflicts quickly. Whether it’s confirming a price quote, delivery schedule, or service scope, having a verifiable audio record ensures that misunderstandings don’t escalate into legal disputes.

Key benefit for SMBs: Protects the business from revenue losses by ensuring disputes can be resolved efficiently and fairly, saving time and money.

Sales Optimization: 

Analyze calls to improve conversion rates.

Small businesses often don’t have large sales teams, so maximizing the effectiveness of every call is critical. Call recording software allows business owners to analyze successful conversations and identify techniques that convert leads into customers. Additionally, sales reps can listen to previous calls to better understand client needs and customize their approach in follow-up conversations.

Key benefit for SMBs: With better insights into what works, business owners can improve conversion rates without hiring additional staff or increasing marketing costs.

The legality of recording phone calls depends on the country or region where you operate. Different jurisdictions have different consent requirements, and it’s crucial for SMBs to understand the laws to avoid legal consequences. Here's a breakdown of the major regions and their differences:

The U.S. does not have a uniform federal law governing call recording. Instead, each state has its own regulations:

  • One-party consent states (majority of U.S. states): Only one person involved in the call (typically the person recording) needs to be aware that the call is being recorded. This means if you are the one recording the conversation, you don’t need to notify the other person.
  • Two-party consent states (California, Florida, Pennsylvania, and others): All participants in the conversation must be notified and give consent before the call can be legally recorded. "Two-party" is somewhat misleading because it can refer to “all-party” consent if more than two people are involved in the call.

Example:

  • If you’re operating a small business in New York (a one-party consent state), you can legally record a customer call without notifying them, as long as you’re part of the conversation.
  • If your business is in California (a two-party consent state), you would need to notify the customer and get their agreement before recording. Many businesses achieve this through an automated disclaimer: “This call may be recorded for quality assurance purposes.”

2. European Union: Standardized Under GDPR (General Data Protection Regulation)

The EU has standardized call recording regulations through GDPR, which focuses heavily on data privacy and consent. Unlike the U.S., where consent laws vary, GDPR applies uniformly across all EU countries.

Key Requirements Under GDPR:

  • Businesses must inform all participants in the call that the conversation will be recorded.
  • Consent must be explicit, and businesses must have a valid reason for recording (e.g., improving customer service, legal obligations).
  • The recorded data must be stored securely and only retained for as long as necessary.

Example:

  • A French marketing agency recording calls to review sales discussions must inform participants at the beginning of the call and provide an option for them to opt out. Failure to comply could lead to fines of up to €20 million or 4% of global revenue.

3. United Kingdom: Follows GDPR + Additional Local Guidelines

Although the UK no longer falls under EU jurisdiction post-Brexit, it still largely adheres to GDPR principles under the UK GDPR, with similar requirements for consent and data protection. However, the UK also has additional local regulations, such as the Regulation of Investigatory Powers Act (RIPA), which regulates interception of communications.

Key Differences in the UK:

  • Businesses can legally record calls without notifying participants if the recording is for internal purposes (e.g., training or preventing fraud).
  • However, if the recording is shared externally or involves processing personal data, full consent and disclosure are required.

Example:

  • A UK-based financial advisor could record calls with clients for compliance purposes without explicit consent, provided the recordings stay within the company and meet data protection requirements.

Australia’s laws vary between states and territories, similar to how U.S. states differ in their requirements. The two key frameworks are:

  • One-party consent states (e.g., Queensland): Only one person on the call needs to know the recording is happening.
  • Two-party consent states (e.g., New South Wales, Victoria): All participants must give consent before a call can be recorded.

Federal regulations: The Telecommunications (Interception and Access) Act 1979 applies nationwide and prohibits recording calls without consent unless an exception applies (e.g., law enforcement).

Example:

  • A small legal firm in Sydney must notify clients that their calls will be recorded and obtain their consent. Many businesses achieve compliance using verbal agreements or automated notifications.
  • One-party consent law:
    • Only one participant on the call (typically the person recording) needs to know that the call is being recorded.
    • This is common in the U.S. (most states), Australia (some regions), and Canada.
  • Two-party (or all-party) consent law:
    • Every participant in the conversation must be informed and give consent.
    • Common in California, Germany, Australia (some states), and under GDPR in the EU.

Best Practices for Compliance: How to Legally Record Calls

  1. Notify Call Participants:Use automated pre-call announcements for inbound customer service lines (e.g., “This call may be recorded for quality purposes”).
  2. Obtain Consent Where Required:

In two-party consent jurisdictions, actively seek verbal or written agreement before continuing the recording. A common approach is to ask:“Do I have your permission to record this call for quality and training purposes?”Log the consent (either as part of the recording or within a CRM system).

  1. Define a Valid Purpose:

For EU businesses, this purpose must be documented in a privacy policy accessible to users.

  1. Securely Store and Manage Data:
    • Ensure that recorded calls are stored in a secure system with limited access.
    • For GDPR compliance, implement data encryption and retention policies.
  2. Provide an Option to Opt Out:

Offer participants the option to decline recording, particularly in jurisdictions with stricter consent laws (EU, California).

How to Choose the Right Call Recording Software?

Small businesses and independent professionals need tools that offer additional value and can grow alongside their business needs. Here’s what to consider:

  1. Features beyond recording: Recording calls is only the first step. To maximize productivity, you should look for software that can automatically transcribe conversations, generate summaries, and integrate with your existing business tools like CRMs or project management software. This way, you can easily review key takeaways, action items, or agreements without listening to the entire recording.
  2. Pricing: Call recording software pricing can vary significantly, from free or low-cost plans for basic features to premium packages offering advanced functionality like AI and analytics. To find the right fit, evaluate what you truly need based on your business size and use case.
  3. Scalability: Choosing software that can grow alongside your business ensures you don’t outgrow the tool and have to switch platforms, disrupting workflows. Scalability means more than just adding new users—it includes the ability to integrate with new tools, handle higher call volumes, and provide advanced features as needed.

Written by María Correa

Maria holds a Bachelor of Journalism with a major in Marketing. On Allô's blog, she shares tips to help small business owners better handle their calls to save time and be more productive.